21-15 Purchaser IV
Only candidates who apply via email to (HR “at” TWDB.texas.gov) with an official State of Texas Application or through the WorkInTexas.com website will be considered for this position.
We offer a competitive compensation and benefits package including medical, dental, vision, 401(k), flexible spending, and flexible work hours so you can have a work/life balance! For more information about these benefits and more visit: http://www.twdb.texas.gov/jobs/benefits.asp
Job Description Summary
Performs highly complex (senior-level) purchasing and procurement work. Work involves planning, organizing, coordinating, and preparing specifications for purchasing commodities and services; preparing procurement documents; and maintaining detailed records of items purchased, received, prepared, and issued. May train others. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment. Reports to the Manager of the Procurement and Contract Services Division.
Essential Job Functions
- Requisitions and orders merchandise, supplies, equipment and services by using, interpreting, and monitoring guidelines, rules, policies, and laws.
- Development and preparation of solicitation documents/bid specifications.
- Coordinates, prepares and distributes various types of bid opportunities to vendors.
- Prepares, oversees, reviews, tracks, and expedites purchase orders.
- Oversees the procurement database.
- Coordinates the monitoring and tracking of vendor performance.
- Coordinates and processes annual contracts and purchase orders.
- Ensures the Historically Underutilized Business (HUB) program is utilized to award contracts to eligible HUB businesses to meet the statewide HUB goals in the applicable procurement categories.
- Plans, prepares and participates in statewide economic opportunity forums in conjunction with the agency's HUB coordinator and other purchasing staff.
- Prepares the delivery of required statutory reports.
- Audits invoices and checks for accuracy, receipt of material, and compliance with purchase orders.
- Supports the development of purchasing program guidelines, procedures, policies, rules, or regulations.
- Supports the establishment of purchasing goals and objectives.
- Coordinates the development of and provides training to staff regarding purchasing and procurement practices and policies.
- Monitors legal and regulatory requirements pertaining to purchasing.
- Monitors trend and cost analysis activities.
- Resolves dispute resolutions and protests.
- May initiate and approve emergency purchases.
- Ensures individual and team files (electronic and hard versions) are appropriately maintained and timely disposed of in accordance with the agencys records retention procedures and schedule.
- Maintains confidential and sensitive information.
- Maintains required certifications and licenses and meets the continuing education needs and requirements of the position to include, attending mandatory training courses.
- May be required to operate a state or personal vehicle for business purposes.
- Performs other duties as assigned.
Minimum Qualifications
- Graduation from a standard senior high school or equivalent.
- Four years of experience in the procurement of goods and services for the State of Texas or other governmental entity.
Preferred Qualifications
- Certification as Certified Texas Procurement Manager (CTPM) or Certified Texas Contract Developer (CTCD). If not currently certified, ability to obtain Certified Texas Contract Developer (CTCD) certification within one year of initial employment.
- Experience developing and coordinating solicitations to include: Requests for Proposals, Requests for Qualifications, Requests for Information, Requests for Offers, Statements of Work, etc.
- Experience with the Historically Underutilized Business (HUB) program.
- Graduation from an accredited four-year college or university with major course work in business or public administration or a related field.
- Relevant education and experience can be substituted on a year-to-year basis.
Knowledge, Skills, and Abilities (KSAs)
- Knowledge of local, state, and federal laws and regulations relevant to Contracting and Purchasing department; and of the principles and practices of public administration.
- Knowledge of purchasing and procurement methods and procedures.
- Knowledge of state procurement principles and practices.
- Knowledge of assigned commodities and products on the open market.
- Knowledge of supply sources.
- Knowledge of the principles of business administration.
- Knowledge of accounting.
- Skills in using Microsoft Office programs such as Word, Excel, and Access.
- Skills in use of internet, email, word processing, spreadsheet, presentation, and database software.
- Skills in problem solving.
- Ability to adhere to work schedules, follow procedures with respect to leave and submit accurate timesheets by prescribed deadlines.
- Ability to make mature, objective decisions and identify areas of potential problems.
- Ability to perform effectively and willingly when changes occur in scope and nature of the work and work environment.
- Ability to perform routine and non-routine work assignments accurately and on-time with little or no supervision.
- Ability to perform assigned duties and improve work habits and/or output.
- Ability to complete assigned work, on time, neatly and with infrequent errors.
- Ability to interpret policies, procedures, and regulations.
- Ability to provide prompt, courteous and accurate assistance and clear and concise communication to internal and external stakeholders both verbally and in writing.
- Ability to work and cooperate with others in a team environment.
- Ability to manage multiple tasks.
- Ability to stand/sit/move with no physical limitations or aids to perform activities such as retrieve/replace files in a large file system for boxes up to 30 lbs.
- Ability and willingness to travel 5% of the time, primarily within the State of Texas.
- Ability to operate a vehicle (state or personal) for state business and maintain a drivers license and driving record that complies with state and agency requirements.
- Ability to work days that may exceed 8 hours, including early mornings, nights, and weekends.
- Ability to train others.
- Ability to perform arithmetical computations.
- Ability to evaluate program goals.
- Ability to evaluate bids.
- Ability to develop methods and procedures for locating supply sources.
- Ability to maintain a system of record keeping.
- Ability to maintain effective working relationships with co-workers, vendors and suppliers.